LumApps is now more than just an Employee Experience Platform — it is an AI-powered Employee Hub that supports companies in their digital transformation of communication, collaboration, and engagement with their customers, partners, and above all their employees.

Our platform is a proven leader in this dynamic market with a truly unique vision and product. It has been deployed by Fortune 500 clients around the world and is delivering meaningful business benefits. LumApps is identified as a leader in Gartner's Magic Quadrant for Intranet Packaged Solutions as well as in Intranets Forrester Wave, and regularly selected for the French Tech Next40/120 program.

✨ In 2025, LumApps strengthened its leadership position by partnering with Beekeeper, a pioneer in frontline employee experience solutions. This strategic collaboration expands our reach and impact across all types of workers — from HQ to the frontline.

Our mission: To make people feel that they belong and have a purpose.

To create an environment where all employees are engaged and work together towards the same goal. Over 700 leading companies trust our solution to:

🎯 Improve the productivity of their teams with our AI-powered Collaborative Experience Platform integrated with both Google and Microsoft collaborative suites,

🎯 Transform employees into real ambassadors of their company,

🎯 Make employees more efficient and better connected to their peers and relevant information, regardless of their location, with the tools and information they need at their fingertips,

🎯 Help companies reduce turnover, accelerate employee onboarding, better collaborate and share knowledge, and even improve their customer experiences.

With a team of over 600 Lumies spread across 11 offices (Lyon, Paris, Lille, Sophia Antipolis, London, Barcelona, Hamburg, Austin, Tokyo, Zurich, Krakow), we support large enterprises all around the world. Over the past year, we have been driving an ambitious phase in our journey under the impulse of our new shareholder Bridgepoint, aimed at propelling us to become the clear leader in our market and shine worldwide in our industry. We are looking for individuals who are excited to actively participate in this transformation.

If these core values sound like you: "be bold, do amazing things", "say what you mean, do what you say", "one team, same mission", "always be evolving": apply now!

*Team* 

We are a vibrant, fast-growing tech company, and we are looking for an enthusiastic, organized, and proactive Office & Internal Events Manager to be the heartbeat of our Zurich office.

Our team is spread across key global hubs: Paris, Lyon (our Headquarter), Zurich, Krakow, and the US.

In Zurich, our office is transitioning. Our previous team members are moving on to new adventures, one leaving the company and the other transitioning into an internal communications role. As a result, you will become the central point of contact for our Zurich hub of around 40 to 50 people. This is a crucial role where you will bridge day-to-day office management with internal event planning to foster a strong, connected team culture.

*Missions*

1. Office Management & Reception

• Front-of-House: Welcome and register visitors, ensure they are comfortable, and guide them to their meetings.

• Daily Operations: Keep the reception, cafeteria, and communal office areas tidy, professional, and fully stocked (supplies, food, and beverages).

• Communication Hub: Act as the first point of contact for office-related questions. Answer the main phone line for both our Zurich and Berlin offices in Swiss German, German, and English.

• Logistics & Admin: Handle incoming mail (scanning, distribution, archiving) for both offices, manage deliveries, organize couriers, and handle visitor/employee keys.

• Executive Support: Assist Zurich-based directors (e.g., Dani) with occasional ad-hoc requests and travel organization.
  
  2. Internal Events & Team Support

  • Event Planning: Organize internal and external meetings, workshops, team-building activities, seminars, and company offsites (including scheduling, venue booking, catering, and reminders).

  • Travel Coordination: Help coordinate travel logistics, occasionally utilizing tools like TravelPerk to assist candidates, customers, and team members.

  • Onboarding & Culture: Edit and order business cards for new starters, prepare employee anniversary cards, and gather signatures for time-sensitive documents.
    

*Skills*

• 3–4 years of experience in a similar office management and internal event role.

• Languages: Native-level Swiss German, German and professional fluency in English are mandatory (both written and spoken).

• Communication: Strong interpersonal skills with the ability to interact confidently with stakeholders at all levels of the organization.

• Organization: Highly organized, rigorous, and able to prioritize tasks calmly in a fast-paced environment.

• Tech Literacy: Comfortable learning and using modern digital tools. Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) is required.

Nice-to-Have:

• Experience in the tech industry or a high-growth environment.

• Fluency in Spanish.

• Familiarity with tools like Canva, TravelPerk, Spendesk, or NetSuite.

💡 Why You’ll Love Working at LumApps

We’re proud to offer a work environment where people feel supported, valued, and empowered. Here’s a peek at what we offer:

🕒 25 days of annual leave

💳 Pension Scheme Plan with 3 options to choose from

🎉 Afterworks, team celebrations & seasonal parties

💻 Equipment

We aim to celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from candidates of all backgrounds, identities, and experiences.